General Terms and Conditions
Participation in this exhibition is effectible according the general rules and
regulations of T.P.O. (Trade Promotion Organization), International Exhibition
Co. of Islamic Republic of Iran and the Trade Show Organizer hereinafter.
1. Organizer
ITG (Info & Trade Group) : A group of companies consisting of IT,
Stand Design & Construct, Multimedia, Lighting and Advertisement Experts
and Professionals under an experienced and creative management to ensure the highest
level of services in any fields of Exhibition.
2. Exhibitor
Refers to the sole proprietorship or limited company whose application and
contract for exhibition booth(s) has been accepted by the organizer
3. Application & Admission
3.01- Application for the participation which also certifies acceptance of
these Rules and Regulations for Exhibitors can be made only by means of the
completed application form duly endorsed with legally binding signature &
company stamp. This application form must be received by Organizer within the
specified time limit. The application is legally binding. Terms and reservation
added to the application are not permissible.
3.02- The closing date for application is same as declared for each exhibition.
3.03- Receipt of the application will be confirmed by the organizer. The
application and written confirmation of receipt do not constitute a right to
admission or to a specific size or position of stand. In particular, Organizer
can reduce the area applied for, if the available Exhibition area is
oversubscribed.
3.04- The applicant will be admitted:
● According the available exhibition area
● Provided requirements in these General Rules
and Regulation for Exhibitors and Special Rules and Regulation for the
Exhibitors.
● Provided exhibit comply with the general
overall range & concept of the joins companies Exhibition.
3.05- The applications of the companies that have not filled their financial
obligations in connection with previous events can be refused.
3.06- The contract between Organizer and Exhibitor is binding upon acceptance
of the application and submission of invoice by the Organizer and full payment
by the Exhibitor. A plan showing the location and dimensions of the stand will
be sent to the Exhibitor after final payment.
3.07- After admission has been granted, Organizer may allocate to the Exhibitor
an exhibition space other than the one specified in the application. No
liability can be assumed in case that the Organizer is compelled due to the
extra-ordinary circumstance beyond its control such as orders by public
authorities or instruction by the trade fair or exhibition management to
relocate or after individual stands or exits, entrance or gangways.
3.08- After the admission has been granted by Organizer, the registration and
resulting financial obligation remain legally binding even if:
● The exhibitor imports wishes are not met or
only partially by the responsible authorities.
● The exhibitors do not arrive at all or do not
arrive in time for event (for example due to loss, transit or custom delays)
● Entry visas for the exhibitor of his
representatives are not available in time or have been rejected by Governmental
Authorities.
3.09- If the Exhibitor or his representatives do not take over the stand at
least three days before the opening of the event, the stand can be disposed. In
this case the articles 6.02 & 6.03 of these Rules and Regulation for
Exhibitors are applicable.
3.10- Organizer has the right to revoke admission if it was granted on the strength
of incorrect information or if the conditions for the admission are no longer
applicable.
3.11- Any cancellation or reduction of the booth size will be approved 30 days
before the opening date with an optimum reduction of 10%. Since otherwise any
requisition after the stated period will be rejected and no payment will be
refunded, and any companies whose participation will not take place, the stand
will be granted to other companies and no payment will be refunded, and this
law is applied to all companies whose registration is administrated within 30
days of the opening date and then cancelled.
3.12- The presence of the exhibitor is mandatory half an hour before the
opening time of the show.
3.13- The additional power supply excluded of lights will be settled
accordingly.
3.14- The exit of any goods during the trade show is forbidden.
3.15- The exhibitors should empty their booths, within 24 hours after the show.
Since otherwise the authorities will proceed the procedure.
3.16- The permission for the Removal of the goods will be issued only upon the
presentation of the settlement invoice. Hence the exhibitors who have requested
an expansion in their booth are kindly requested to precede the settlement
before the end of the show.
4. Sub Contract
Stands are assigned principally as whole unites and to one contracting party
only.
5. Terms of Payment
5.01- 100% of the Total charges must be paid at the date of submission of the
application.
5.02- The Exhibition is obliged to make the payments and send relevant
documents to the Organizer.
5.03- If the day of payment is not observed, the Organizer has a right to
dispose the allocated space to other applicants. In this case the deposit will
not be returned to the exhibitor. And in case the Organizer is not able to give
away the mentioned space, the Exhibitor shall be required to pay entire
participation fee.
6. Withdrawal from Contract
6.01- Reduction on the dimension of the booths or canceling the participation
at the trade show is possible only 30 days in prior to the inauguration date.
6.02- After the admission, in case the exhibitor fails to occupy the exhibition
space allocated to him under any circumstances he shall:
● Pay 20% of participation fee, in case the
Organizer is able to allocate applicants in the specified area.
● Pay the entire fee, In case the organizer is
not able to allocate new applicants in the specified area.
6.03- Withdrawal by the exhibitor or failure to occupy the exhibition space
allocated to him shall become effective only upon receipt of the written
deceleration by the Organizer.
All exhibits are to be listed individually in the application. Exhibits
involving fire hazard, strongly smelling or those which cause noise during
demonstration may be displayed only after prior consent from organizer.
Exhibits may not be removed during the exhibition.
7. Transport, Erection and Dismantling of Exhibits and Stand Equipment
The transport of exhibits and the display stand, storage of empty
packaging materials, the use of lifting & conveying equipment, packing
& unpacking and other related activities are exclusively the responsibility
of the Exhibitor. An official forwarding agent can be appointed by Organizer
for the handling of all carrier activities. The entrance of any lift trucks and
cranes during the trade show is forbidden, hence emergency cases the entrance
of the machinery is allowed only by admission of the exhibition authorities and
payment of the charges by the exhibitors. The entrance of any lift trucks and
cranes during the trade show is forbidden.
8. Customs Guarantee Deceleration
Should an official representative of the exhibitor’s country
abroad give a deceleration guaranteeing re-export, then exhibitor is directly
liable to the representative abroad if after closure of the event, exhibits are
not exported within appreciate time limit and\or not exported in their
entirely.
9. Insurance and Liability
9.01- The insurance of exhibits against all risks during transit and during the
exhibitions particularly against damages, theft, etc. is only the
responsibility of the exhibition.
9.02- The exhibitor is liable for all damages caused to third parties through
his participation in the exhibition, including damages to building on the
exhibition grounds and installation
10. Reservation
10.01- Regulations and guidelines issued by responsible agencies of the host
country that deviate from these rules for the Exhibitors or cause additional
limitations shall have priority at all times. The organizers of the trade fair
and/or the lesser of the exhibition grounds shall not be liable for damages nor
other disadvantages suffered by the exhibition thereby.
10.02- The organizer of the trade show shall be entitled to postpone, shorten,
extent or cancel the trade fair or joint exhibition and to close it down
temporarily or permanently in part or in whole if unforeseen events such
as natural disasters, armed conflict, civil unrest, strikes, failure or
hindrance of traffic and/or communications link make such measures necessary.
11. General
11.01- Finishing the stand decoration must be completed 24 hours before the
opening of the exhibition.
11.02- The exhibitor wishing to personally construct his/her stand with a
special design should deliver the related CD and the design for the approval of
the organizer and the IIEC not later than 30 days before the opening day. It is
important to mention that only more than 48 hours will get the construction
approval.
11.03- Exhibitor’s banners must be installed within the area of their booth.
All kinds of advertisement such as placards‚ wall writing‚ etc. outside stand
will be subject to organizer’s permission and related charges.
Email
Fax
693 70 880 (021)
Tell
844 70 880 (021)
833 70 880 (021)
Address
no.606, Alvand Tower, Ebrahimi St, Marzdaran Blvd, Shahrak-e-Jandarmeri, Tehran, Iran